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At the August 2002 CENDI meeting, Dr. Cummins provided a historical perspective of the technologies that support information management in public/private sectors. His examples included the marriage of the public and private sector development of the Internet and the copyright battle between NLM and a large medical publisher reqarding fair use for the public. He ended his discussion by distinguishing between the contracting out of government services and privatization.
At the April 2002 CENDI meeting, Ms. Frierson pointed out that the National Agricultural Library's budget has been static for the last six years, while the costs for acquiring journals has steadily increased. In an effort to bring electronic resources to the desktop of more than 100,000 USDA users worldwide, NAL embarked upon a consortium purchasing initiative. A trial was conducted and two consortium licenses were signed. NAL is currently seeking to identify funds for additional joint purchases, as well as how to provide more user support and training.
At the February 4, 2003 CENDI meeting at the National Library of Medicine, Mr. James gave a history of GPO's role in collecting, managing, and distributing government information. He remarked that less than 50 percent of GPO's output ever sees paper and that the trend is towards more digital products. Ms. Russell is the 22nd Superintendent of Documents. She stressed the need for agency collaboration and the opportunities of agencies to provide improved access to federal information. In particular she discussed the need to review the FDLP program and is interested in seeking more partnerships with CENDI to further progress toward common goals.
The Journal of Digital Information Management (JDIM) is a new quarterly journal sponsored by the Digital Information Research Foundation. JDIM covers all aspects of digital information management including digital information processing, digital content management, digital world structuring, digital libraries, metadata, and other related fields. JDIM is an international peer reviewed journal that acts as a portal to the digital information world.
Act supporting the efficient procurement of information technologies within the federal government.
OMB Circular A-130 provides specific policies, principles, standards and guidelines for implementation of the Paperwork Reduction Act. This act established a broad mandate for agencies to perform their information resources management activities in an efficient, effective, and economical manner. This circular effects all Executive Branch agencies, including CENDI members.
The final report of a study commissions by the GILS Board in 1995. It includes the findings of research into the current status, use and user satisfaction with the Federal GILS implementation, and make recommendations for improvements.
Outlines responsibilities of government agencies to implement GILS and provide progress reporting and feedback mechanisms.
The Standard Reference Data program, which collects, evaluates, and issues data and quality indicators in the physical and life sciences, is described, with special emphasis on its use of bibliographic materials. The activities of International CODATA, an interdisciplinary scientific committee of the International Council of Science, are outlined. The main emphasis has been on quantitative data and the commonality of handling data across disciplines. CODATA is working to reposition itself through a strategic planning process. The new challenges related to scientific data management are outlined.
OIRA attention is focused on legislative priorities, policy-related issues, and technology. Legislative priorities include government printing (Title 44) and privacy. Policy-related issues included Electronic FOIA (Freedom of Information Act), WWW policy, and the Morella Act (voluntary consensus standards to be used in purchasing and in regulations). Technology areas include the Information Technology Management Reform Act (ITMRA), the Raines Rules (eight criteria that should be met by any information systems investment), Y2K, Government Wide Agency Contracts, and the newly established CIO Council. Each of these is briefly described.
Dr. Nelson identified four major issues and policy areas in which he is working. Vision includes the education of the public to new technologies and their benefits. Research and Technology includes making technologies more reliable, more robust and more usable. In the area of Information Policy, the major efforts include intellectual property and copyright in the digital environment and telecommunications. In the area of security, the Critical Infrastructure Protection Commission was recently established. Additional discussion between Dr. Nelson and the CENDI members included a discussion of information life cycle management and preservation and archiving. Changing scientific communication practices, the CIO Council, electronic Freedom of Information Act compliance, and intellectual property and copyright.
MITRE's enterprise-wide network is described. The concept of enterprise thinking based on structured organizational boundaries that are permeable is introduced. The previous corporate environment at MITRE is described, along with the changes required and that which resulted from the introduction of the enterprise network. The types of information available to employees through the network and the privacy and confidentiality issues involved are also described. The MII is an information management system. Knowledge management, dealing with complex cognitive activities, is the next step in applying increased organization and value added to the content of the information system. Using text analysis and extraction of frequently occurring terms, the ranking of search results are being improved. Collaboration tools and integration of video and audio are also being investigated.
In 1999 key managers of the Los Alamos National Laboratory's e-print server sent out a call to experts to join an initiative aimed at discussion and resolution of interoperability problems among and across author self-archiving systems, such as e-print and preprint archives. This site will include access to meeting minutes, white papers and prototype systems.
This document, submitted by the CENDI IT Security Working Group, serves as a basic awareness tool for all levels of staff concerning the privacy of customer information and Web privacy. The document provides guidelines for CENDI agencies concerning the importance of privacy in public information. The guidelines cover sttaff training, Web-based transactions and other applications, listservs, newsgroups, bulletin boards, and official government e-mail.
This is a memorandum to remind heads of executive departments and agencies to establish clear privacy policies for all Web activities and to adhere to them. Clear notice must be given if technologies that track the activites of users over time and across different web sites are used. The presumption should be that these technologies will not be used at Federal web sites nor by contractors when operating web sites on behalf of agencies unless there is a compelling need to gather the data on the site. In addition, appropriate and publicly disclosed privacy safeguards for handling of information derived from this technology must be clearly posted and personal approval obtained from the head of the agency. All Federal web sites and contractors when operating on behalf of agenccies must also comply with the standards set forth in the Children's Online Privacy Protection Act of 1998.
This memorandum transmits OMB guidance to executive agenices concerning the interpretation and implementation of the Electronic Signatures in Global and National Commerce Act (E-SIGN) (Public Law 106-229) enacted on June 30, 2000. This law enables companies to contract online to buy and sell a broad array of products and services. Although it eliminates barriers to electronic commerce, it also provides consumers with protections equivalent to those available in the world of paperbased transactions. The Guidance provides an overview of E-SIGN and suggests some steps for Federal agency implementation.
This Web site provides access to OCLC's Annual Review of Research which covers OCLC Internet Services, PURLS, Digital Libraries, Copyright and a host of other library related research topics. Back issues of these reports are available from 1994.
The OMB Bulletin that establishes the requirement within government agencies to identify resources of value to the public using the Government Information Locator Service (GILS) metadata standard.
Unidata's Thematic Real-time Environmental Distributed Data Services (THREDDS) was designed to facilitate access for researchers and academicians to distributed, archived environmental datasets. The article discusses the use of interactive data analysis and display systems, "thick" client applications, distributed sources, etc., as they relate to the THREDDS system and the status of development.
Minutes from a presentation by Monica Bradford, Managing Editor, Science Magazine at the CENDI meeting on March 14, 2000. Ms. Bradford discusses Science Magazine's project in Knowledge Environments as an attempt to serve as an intermediary between various research communities. The goal of this effort is to leverage online technologies to systematically link related material with as little human intervention as possible. The Signal Transduction Knowledge Environment (STKE) project is a cooperative effort with Highwire Press and Island Press funded by a grant from the Pew Foundation. One feature of STKE includes "This Week in Signal Transduction" which is created by an algorithm that goes across the journals and creates a virtual journal. They also use connection map technology.
Minutes from a presentation by Dr. Donald Lindberg, Dr. Elliot Siegel, Julia Royall, National Library of Medicine at the CENDI meeting on April 6, 1999. Dr. Lindberg provided an overview of several NLM nformation projects including PuBMed which has over 339 journals linked to MEDLINE to the full text articles; the National Cancer Institute's Cancer Genome Anatomy Project with deals with gene expression and changes at the cellular level; the Unified Medical Language System (UMLS) and the Metathesaurus which have 1.3 million terms and 850 institutional users; the Visible Human data project; international health-related projects which include the use of Smart Cards; MEDLINE which is now available on the Internet and has tremendous public usage; MEDLINEPlus a new service that caters to patients, families, and the public; and a project that involves MEDLINEPlus and public libraries. Public libraries have been teamed with medical libraries in the same geographic region to analyze the public's health-related issues and questions in libraries. NLM is also involved in telemedicine projects that involve satellite communications, cable TV and telephone/modem applications. NLM's involvment in the Multi-lateral Initiative on Malaria (MIM) was presented by Dr. Siegel an Ms. Royall.
Minutes from a presentation by Bonnie Carroll at the CENDI meeting on October 28, 1999. Ms. Carroll discussed the importance of strategic planning and outlined some key ideas and trends that should be a part of this planning process. These include "value migration"; filling "white space" opportunities; 'business ecosystems"; strategic planning should be subversive, challenging business rules; and co-evolution which involves building bridges between companies in order to move forward in a similar direction.
Minutes from a presentation by Dr. Elliot Siegel, National Library of Medicine, at the CENDI meeting on October 28, 1999. Dr. Siegel discussed two model of planning that have been used at NLM. The more traditional approach to planning is the bottom up model where various external groups are brought together in a series of panels where discussions on the salient issues and major innovations in technology, medicine, science, etc. that will impact NLM's future take place. White papers are developed around the issues and the strategic directions identified by the panels are reviewed by the Planning Office and the NLM Director prior to presentation to the Board of Regents. The Board has the ultimate responsibility for the planning process and final plans. The second approach used at NLM is the top-down strategic planning process which enables NLM to quickly develop a plan for Congress. In this model, the staff write a track record of what has been accomplished from the previous plan and document the current program and priorities. Several hundred people were asked to review and amend the document but only one hundred people responded. This is then submitted to the Board and then they identify the priority areas.
Minutes from a presentation by Dr. Robert Shepanek, U.S. Environmental Protection Agency at the CENDI meeting on October 28, 1999. Dr. Shepanek discussed EPA's approach to strategic planning which includes identification of strategic pressures, someone to carry out the process, guiding principles to scope the process, high level views from users, documentation of where you are now, a vision of where you are going, and a high level approach as to the way in which you will get there. A core group of IM/IT professionals identify the strategic pressures which include evolution into technology and science, user needs and expectations, and Congressional mandates. The Science Information Management Coordination Board (SIMCorB) developed guiding principles for the strategic planning process.
Minutes from a presentation by Kurt Molholm, Defense Technical Information Center at the CENDI meeting on October 28, 1999. Mr. Molhom discussed DTIC's process for strategic outputs and results which begins with the development of a strategic plan. DTIC's latest plan reflects areas which are key to accomplishing its mission and delivering value-added products and services to its customers. After the strategic plan is agreed upon, it becomes a performance plan which has performance measures.
This report examines the impact of providing government documents solely in electronic format and the feasibility of transferring the Superintendent of Documents' depository library program to the Library of Congress. The study was made at GPO and the Library of Congress headquarters from October 2000 - March 2001. The report provides an overview and history of the depository library program and explains the impetus behind providing documents solely in an electronic format. The advantages of electronic dissemination include a reduction in costs relating to storage, maintanance, and dissemination. A second advantage is greater functionality than traditional paper in that electronic documents can be searched, linked to related information, manipulated, and can be multimedia. Individuals can also print documents on demand. The third advantage is that electronic document dissemination make government information more accessible to citizens, including the physically handicapped. The disadvantages or challenges to disseminating documents solely in an electronic format involve the following issues: authentication, permanence, and equity of access and cost issues related to creating electronic documents when none exist. Approximately 40% of the titles currently distributed to depository libraries have an electronic counterpart. Other costs would involve purchasing selected printed documents no longer provided by the library program, printing shelf copies of electronic documents, training librarians and patrons to use the Internet to search and locate government publications. The report contains neither conclusions nor recommendations. The report identifies the major issues related to the feasibility of transferring the depository library program to the Library. The report does identify several measures that could assist in ensuring the success of a such a transfer. These include addressing issues raised by the library community concerning fugitive documents, cataloging and indexing functions; addressing concerns of union members; limiting the physical movement of staff and equipment during the transition period; rely on the information systems and computer support provided by GPO during the transition period. The report also details the advantages and disadvantages of transferring the depository library program. In addition to the depository library program, three other programs managed by the Superintendent of Documents could be considered for transfer. The other programs are (1)cataloging and indexing, (2) GPO Access, including the FDLP Electronic Collection, and (3) the International Exchange Service.
JoDi is a peer-reviewed Web journal that focuses on information in digital environments. JoDi is supported by the British Computer Society and Oxford University Press. Occassionally special issues are published that focus on a specific topic such as networked knowledge organization systems in volume 1, issue 8, April 2001 issue. At the current time the journal is free, however, as the site becomes more developed, a fee will be charged. Jodi also offers a free alert service for notification of new issues of the journal.
Minutes from a presentation at the CENDI meeting at the Defense Technical Information Center, Ft. Belvoir, VA on February 8, 2001. DTIC is becoming more than a traditional STI program that manages technical reports. Its role is expanding as an information utility managing content for all types of information related to the corporate memory needed by DoD. These include acquisitions manuals, testimony and law, news and current events, personnel information, and international information. Mr. Mulholm explained that information management is becoming more mission-critical and complex. The Information Analysis Centers (IACs) which already exist in DTIC is supporting the process of DTIC becoming an information utility. A central utility allows for economies of skill, the effective and consistent implementation of security measures, and a decrease in the cost of ownership.
Minutes from a presentation at the CENDI meeting at Ft. Belvoir, VA on February 8, 2001. Ms. Schlag provides an overview of DTIC's history of information organization and the need to implement a knowledge management process to capture the tacit knowledge that resides with human experience. DoD is bringing together both the explicit and tacit knowledge components via a Defense Knowledge Network which will be grounded on interoperable, web-enabled portals. The scientific and technical knowledge domain will be managed by DTIC. The Science & Technology (S&T) Portal is currently under development and will provide a pilot and proof of concept for a single point of entry to diverse information resources. The portal will integrate DTIC's products, services, and information to respond to a user's question. Several specific portals have yet to be developed including one for customer relationship management (CRM) and communities of interest (COI).
Minutes from a presentation at the CENDI meeting in Ft. Belvoir, VA on February 8, 2001. Under the sponsorship of DTIC and DARPA, The Corporation for National Research Initiatives (CNRI) has developed a prototype Handle system which is a key component of the Knowledge Management and portal projects. The Handle system assigns unique identifiers for any given digital object. This system is being used by DTIC to assign unique numbers to their documents on the Web. The plan is to expand the use of this system to other DoD materials.
This report is the result of a panel study conducted to examine the technology requirements for information management in support of application domains of particular government interest including mission operations, scientific data management and digital libraries. The need to interoperate with many diverse information resources to assure that future systems will be interoperable and adaptable to resources that are not yet recognized was one of the findings of the study. The panel concludes that a coordinated approach to information management is needed for the highly distributed, large amounts of data, and high degree of heterogeneity of sources, data, and users that characterize applications of government interest.
In this report the ACLS outlines their approach to the emerging phenomenom of cyberinfrastructure. In particular, the ACLS wants to examine how this affects the fields of study in the humanities and social sciences.
The JISC seeks to further their goals originally set in the strategy statement pertaining to 2004-2006. The JISC seeks to use many emerging technologies in order to foster communication as well as information management and access.
At the August 11-12, 2004, CENDI Dr. Pazzani discussed the role of the NSF in improving information management. He then discussed the need for collaboration along with finding ways of utilitzing the results of work done by the NSF.
At the August 11-12, 2004, CENDI meeting Mr. Molholm discussed the role of the DTIC in information management. He addressed the issues surrounding making new products to accomplish the DTIC's goals. He then discussed the role of information architecture in the DTIC's efforts.
This site represents the proposal and findings of the WM-SHARE project, which examined the use of online repositories and information sharing amongst many participating institutions.
This report discusses the difficulties libraries are encountering in establishing electronic resouce management and what methods may be employed to address them.
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